Free Email Signature Generator
Create a polished, professional HTML email signature in under 2 minutes - no coding, no design skills, no sign-up required.
Signature Details
Social Profiles
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John Doe
Marketing Manager
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How to Create a Professional Email Signature - Step by Step
Creating an email signature with SmartMailr takes less than 2 minutes. Here's exactly how it works:
Step 1 - Enter Your Personal & Contact Details: Fill in your full name, job title, company name, phone number, email address, and website URL.
Step 2 - Add Your Photo & Company Logo: Paste your profile photo URL and company logo URL. Choose alignment (left, center, or right) and set the logo size to match your branding. A photo increases email reply rates by up to 32% - it puts a face to your name.
Step 3 - Connect Your Social Profiles: Add links to LinkedIn, Twitter/X, Instagram, Facebook, or any other social profile. Social links in email signatures drive an average 10–15% increase in profile visits.
Step 4 - Customize Colors & Style: Adjust the color scheme to match your brand identity. SmartMailr generates signature HTML that looks consistent regardless of the email client your recipients use.
Step 5 - Copy & Install Your Signature: Click "Copy HTML Signature" and install it in Gmail, Outlook, or Apple Mail - no coding required.
How to Add Your Email Signature in Gmail, Outlook & Apple Mail
For Gmail
- Open Gmail and click the Settings gear icon (top right)
- Select "See all settings"
- Under the "General" tab, scroll to "Signature"
- Click "Create new" and give your signature a name
- Paste your SmartMailr signature HTML into the signature field
- Scroll down and click "Save Changes"
For Outlook
- Open Outlook and go to File → Options → Mail → Signatures
- Click "New" to create a new signature entry
- Paste your SmartMailr signature HTML into the editor
- Set it as your default signature for new messages and/or replies
- Click OK to save
For Apple Mail
- Open Apple Mail and go to Mail → Preferences → Signatures
- Select your email account and click the "+" button
- Uncheck "Always match my default message font"
- Paste HTML in TextEdit (plain text) and drag into signature field
Who Uses SmartMailr's Email Signature Generator?
Turn Your Signature Into a Full Email Campaign
Your professional signature is ready. Now imagine it appearing at the bottom of 1,000 personalised emails - each one sent directly from your Gmail inbox, tracked in real time, with automated follow-ups.
No credit card required · Works with your existing Gmail account · Trusted by 15,000+ professionals worldwide